Administrative Assistant II
Job Description
Position Number:
103344Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
AGNR-UME-CalvertHiring Range Minimum:
40609Hiring Range Maximum:
48731Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
Under general supervision, provides moderately complex administrative support to the Calvert County faculty and staff and the Area Extension Director (AED), and has regular contact with county government. Work requires knowledge of the organizational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in the work of fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members and county officials, and serves as the frontline contact to the office exercising considerable discretion and judgement.
Minimum Qualifications:
Minimum Qualifications:
Education and Experience:
Education and Experience:
- High School Diploma or GED AND 3 years experience providing administrative support.
- Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
- Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Preferences:
Preferences:
- Experience in office and budget management to include skills in performing basic math to review expenditures and reconcile accounts.
- Skill in various computer software packages, including Microsoft Adobe and Google (Gmail, Drive, and Calendar).
- Ability to provide a high degree of organizational skills with significant attention to detail.
Additional Information:
Responsibilities:
- Provide a high level of support to the Area Extension Director in the preparation and management of the county funding, facilitating problem resolution and providing direction and instructions based on authority by the AED.
- Receive and screen calls and visitors; provide requested information written or orally to clientele.
- Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and equipment, and communicating with the county for routine items related to office operation, maintenance, and repair.
- Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents, tracking expenditures and account balances for all funded accounts.
- Review requests and expenses for faculty and staff appropriated travel.
- Maintain paper and electronic filing systems to meet office needs and satisfy requirements for retention and information security.
- Prepare routine correspondence, newsletters, forms reports, signs, press releases, flyers, brochures. Edit, format and revise variety of documents and materials created by others. Proofread for grammatical, typographical and basic content errors. Receive and read incoming correspondence and information.
- May provide guidance and training to other office support staff and faculty.
Job Risks
Not Applicable to This PositionPhysical Demands
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
- Nature of the Position: Work is is primarily performed in the office during the 8:00 am to 5:00 pm time frame
- Physical Demands: Sedentary work with occasional physical exertion to lift or move paper boxes or files weighing up to 15 pounds. Repetitive typing motions involved. Vocal communication is required for expressing or exchanging ideas. Hearing is required to perceive information.
- Visual Acuity: Visual acuity is necessary to perform activities such as preparing and analyzing data, figures, and presentations; reviewing forms documents for accuracy and thoroughness; viewing a computer terminal; and observing general surroundings and activities.
- Environmental: The worker is not subject to adverse environmental conditions.
Posting Date:
05/06/2024Closing Date:
05/20/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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